1. Introduction

Racing City Group and its associated legal entity, Racing World Wide Limited, are committed to safeguarding the privacy of our users and complying with the European General Data Protection Regulation (GDPR) and the UK Data Protection Act (DPA 2018). This Privacy and Cookie Policy explains how we collect, use, store, and protect personal data, and describes users’ rights concerning their personal information.

2. Data Controller and Contact Information

The legal entity responsible for the collection and processing of personal data is:

• Company Name: Racing World Wide Limited
• Registered Address: 6565 The Drive, Beckenham, England, BR3 1EE 
• Data Controller: Maurizio Anthony Pagniello
• Contact Email: [email protected]

As the Data Controller, Maurizio Anthony Pagniello ensures that personal data is processed lawfully, transparently, and in compliance with the applicable regulations.

3. Legal Basis for Data Processing

We process personal data based on one or more of the following legal grounds:

• Consent: When you provide your explicit consent for specific purposes, such as subscribing to newsletters or participating in marketing activities.
• Contractual Necessity: When processing is required to fulfill a contract with you or to take steps at your request before entering into a contract.
• Legitimate Interests: When processing is necessary for our legitimate business interests, such as improving our services, provided that such interests are not overridden by your data protection rights.
• Legal Obligations: When processing is required to comply with a legal obligation.

4. Types of Data Collected

We collect various types of data, including:

• Personal Data: Name, email address, telephone number, and other contact details.
• Image Data: Photos and videos that you voluntarily provide or that are taken during events organized by Racing City Group, including images of minors, which are subject to specific consent requirements.
• Technical Data: IP address, browser type, time zone settings, and other technology-related information collected when you interact with our website.
• Cookie and Usage Data: Information collected through cookies and similar tracking technologies (see Cookie Policy below).

5. Collection and Use of Image Data

The collection and use of image data, especially for minors, require prior, explicit consent from a parent or guardian. The processing and sharing of these images are managed exclusively by Racing City Group according to our contractual agreements and applicable data protection laws.

6. Cookie Policy

Racing City Group uses cookies to enhance user experience, analyze website performance, and provide targeted content. Our website will not deploy non-essential cookies without your consent.

• Strictly Necessary Cookies: Essential for the website’s basic functions and cannot be switched off.
• Performance Cookies: Collect anonymized data to improve site performance.
• Functional Cookies: Enable enhanced functionality and personalization.
• Targeting Cookies: Track user behavior for advertising purposes.

Upon your first visit, a Cookie Banner will appear, providing you with the choice to accept, reject, or customize cookie settings. You can update your preferences at any time via our CookieYes management tool.

7. How We Use Personal Data

Your personal data may be used for:

• Service Delivery: Managing your account, providing support, and communicating with you.
• Marketing and Communications: Sending you newsletters, updates, and promotional materials.
• Compliance and Legal Requirements: Fulfilling legal obligations and responding to legal claims.
• Website Analytics: Monitoring website traffic and improving our services.

8. Data Transfers

Personal data may be transferred outside of the European Economic Area (EEA) and the UK, but only to countries that ensure an adequate level of protection, or with the use of Standard Contractual Clauses (SCCs) or other appropriate safeguards, as per GDPR and UK DPA requirements.

9. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this policy and to comply with legal obligations. Specific retention periods are based on:

• Legal requirements: As specified by law or regulation.
• Contractual obligations: As long as necessary to enforce our agreements.
• User consent: Until consent is revoked.

10. Data Security

We implement appropriate technical and organizational measures to protect personal data from unauthorized access, alteration, disclosure, or destruction. Security measures include encryption, secure storage, and restricted access protocols.

11. Your Rights Under GDPR and UK DPA

As a data subject, you have the following rights:

• Right to Access: Request a copy of your personal data.
• Right to Rectification: Request correction of inaccurate or incomplete data.
• Right to Erasure: Request deletion of your personal data (“Right to be Forgotten”).
• Right to Restriction of Processing: Request to limit how we process your data.
• Right to Data Portability: Request a copy of your data in a structured format.
• Right to Object: Object to data processing for direct marketing or on grounds of legitimate interests.
• Right to Withdraw Consent: Revoke consent at any time.

To exercise any of these rights, please contact us at: [email protected]

12. Data Processing for Minors

For individuals under the age of 16, consent must be provided by a parent or legal guardian. Racing City Group adheres strictly to GDPR and UK regulations concerning the collection and use of data for minors.

13. Data Sharing and Third-Party Processors

We may share data with trusted third-party service providers to assist in delivering our services, such as hosting, analytics, and marketing support. These parties act as Data Processors under GDPR and UK DPA, and we ensure they comply with data protection requirements by implementing Data Processing Agreements (DPAs).

14. Changes to this Policy

We may update this policy as required by legal, regulatory, or operational requirements. Any changes will be communicated through our website, and significant updates will be highlighted to ensure user awareness.

15. Contact and Complaints

If you have any questions or concerns about this policy, or if you believe your data protection rights have been violated, please contact us at:

• Email: [email protected]
• Address: 6565 The Drive, Beckenham, England, BR3 1EE 

If you are not satisfied with our response, you have the right to lodge a complaint with:

• UK Information Commissioner’s Office (ICO): ico.org.uk
• EU Data Protection Authorities: Contact the European Data Protection Board (EDPB).